Permissions and sharing in Figma
Sharing files
All of our Figma files are set so “anyone with the link can view.” If you’re having trouble sharing a file with someone outside of the VA Mobile App team, reach out to the UX Lead or Design Librarian for help.
Setting permissions
Adding members or guests to the team
- Admin, Owner, or Editor invites new Member or Guest to VA Mobile App team as an Editor or Viewer.
- Members must have an Ad Hoc email address and can be set as an Editor or Viewer.
- Guests will not have an Ad Hoc email address and will automatically be set as a Viewer-restricted.
- Member or Guest accepts the invitation to join the VA Mobile App team.
- In Figma, a Member or Guest will need to switch to the Ad Hoc organization in the top left corner, click on All Teams, and open the VA Mobile App team’s space.
- Member or Guest can now see all of our Figma files. 3. Members will be able to Edit or View files depending on their permissions. 4. Guests will be able to view files and use the library in their private drafts.
Team permissions by role
| Team member | Roles | Paid account | Figma | FigJam |
|---|---|---|---|---|
| Org/IT | Admin | ✅ | ✅ | ✅ |
| UX Lead | Owner | ✅ | ✅ | ✅ |
| Design Librarian | Editor | ✅ | ✅ | ✅ |
| UX Designer | Editor | ✅ | ✅ | ✅ |
| UX Content | Editor | ✅ | ✅ | ✅ |
| UX Researcher | Viewer | 🚫 | View only | View only |
| Product | Viewer | 🚫 | View only | View only |
| Engineering | Viewer | 🚫 | View only | View only |
| Guests | Viewer-restricted | 🚫 | View only | View only |
Setting permissions for projects and files
- For projects, set the Owner as the UX Lead. Then, set the share settings so “Members of VA Mobile App can edit.”
- For shipped files, set the Owner as the UX Lead. Then, set the share settings so “Anyone with the link can view.” Members of the VA Mobile App will still be able to edit.
- For working files, set the Owner as the Design Librarian. Then, set the share settings so “Anyone with the link can view.” Members of the VA Mobile App will still be able to edit.
Project and file permissions by role
| Team member | Projects | Shipped files | Working files |
|---|---|---|---|
| UX Lead | 🔑 Owner | 🔑 Owner | ✅ Can edit |
| Design Librarian | ✅ Can edit | ✅ Can edit | 🔑 Owner |
| UX Designer | ✅ Can edit | ✅ Can edit | ✅ Can edit |
| UX Content | ✅ Can edit | ✅ Can edit | ✅ Can edit |
| UX Researcher | View only | View only | View only |
| Product | View only | View only | View only |
| Engineering | View only | View only | View only |
| Guests | View only | View only | View only |
Library permissions by role
| Team member | Library project | Library files |
|---|---|---|
| UX Lead | 🔑 Owner | 🔑 Owner |
| Design Librarian | ✅ Can edit | ✅ Can edit |
| UX Designer | ✅ Can edit | ✅ Can edit |
| UX Content | ✅ Can edit | ✅ Can edit |
| UX Researcher | View only - Able to use library in drafts | View only - Able to use library in drafts |
| Product | View only - Able to use library in drafts | View only - Able to use library in drafts |
| Engineering | View only - Able to use library in drafts | View only - Able to use library in drafts |
| Guests | View only - Able to use library in drafts | View only - Able to use library in drafts |