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Permissions and sharing in Figma

Sharing files

All of our Figma files are set so “anyone with the link can view.” If you’re having trouble sharing a file with someone outside of the VA Mobile App team, reach out to the UX Lead or Design Librarian for help.

Setting permissions

Adding members or guests to the team

  1. Admin, Owner, or Editor invites new Member or Guest to VA Mobile App team as an Editor or Viewer.
    1. Members must have an Ad Hoc email address and can be set as an Editor or Viewer. Typically, only designers on the VA Mobile App team should be Editors. All other team members should be Viewers.
    2. Guests will not have an Ad Hoc email address and will automatically be set as a Viewer.
  2. Member or Guest accepts the invitation to join the VA Mobile App team.
  3. In Figma, a Member or Guest will need to switch to the Ad Hoc organization in the top left corner, click on All Teams, and open the VA Mobile App team’s space.
  4. Member or Guest can now see all of our Figma files. 3. Members will be able to Edit or View files depending on their permissions. 4. Guests will be able to view files and use the library in their private drafts. If a guest needs edit access to a particular file, they can be added as an Editor in that file.

Team permissions by role

Team memberRolesPaid accountFigmaFigJam
Org/ITAdmin
UX LeadOwner
Design LibrarianEditor
UX DesignerEditor
UX ContentEditor
UX ResearcherViewer🚫View onlyView only
ProductViewer🚫View onlyView only
EngineeringViewer🚫View onlyView only
GuestsViewer-restricted🚫View onlyView only

Setting permissions for projects and files

  • For projects, set the Owner as the UX Lead. Then, set the share settings so “Members of VA Mobile App can edit.”
  • For shipped files, set the Owner as the UX Lead. Then, set the share settings so “Anyone with the link can view.” Members of the VA Mobile App will still be able to edit.
  • For working files, set the Owner as the Design Librarian. Then, set the share settings so “Anyone with the link can view.” Members of the VA Mobile App will still be able to edit.

Project and file permissions by role

Team memberProjectsShipped filesWorking files
UX Lead🔑 Owner🔑 Owner✅ Can edit
Design Librarian✅ Can edit✅ Can edit🔑 Owner
UX Designer✅ Can edit✅ Can edit✅ Can edit
UX Content✅ Can edit✅ Can edit✅ Can edit
UX ResearcherView onlyView onlyView only
ProductView onlyView onlyView only
EngineeringView onlyView onlyView only
GuestsView onlyView onlyView only

Library permissions by role

Team memberLibrary projectLibrary files
UX Lead🔑 Owner🔑 Owner
Design Librarian✅ Can edit✅ Can edit
UX Designer✅ Can edit✅ Can edit
UX Content✅ Can edit✅ Can edit
UX ResearcherView only - Able to use library in draftsView only - Able to use library in drafts
ProductView only - Able to use library in draftsView only - Able to use library in drafts
EngineeringView only - Able to use library in draftsView only - Able to use library in drafts
GuestsView only - Able to use library in draftsView only - Able to use library in drafts